Receptionist/Administrative Assistant

LeBlanc & Young, a small Portland estate planning & probate law firm, is seeking a Receptionist/ Administrative Assistant.

The potential for growth and long-term employment is high, and if you have been seeking to work in a collegial atmosphere where you can help people and their families, please apply to work with us.

Position is full-time, 37.5 hours per week.  Pay commensurate with experience, along with a competitive benefits package including paid vacation, health insurance, dental insurance, 401(k), parking, and profit sharing.

Essential Duties and Responsibilities (include, but are not limited to):

·         Primary reception desk coverage, including greeting clients, answering and directing phone calls, and coordinating deliveries.

·         Provide administrative support to, and work closely with, attorneys, accountant, and staff.

·         Process new client intake and gather appropriate information.

·         Organize client meetings; plan and schedule appointments; maintain attorney and office calendars.

·         Maintain and organize electronic filing systems and physical files.

·         Assist with generating client invoices by entering daily time and organizing and disseminating invoices.

·         Maintain client confidence by keeping client/attorney information confidential.

Qualifications:

·         At least 1 year of relevant experience in a professional office environment.

·         Strong organizational and multi-tasking skills, tact, diplomacy, and a positive can-do attitude.

·         Ability to listen, adapt, and follow directions.

·         Proficiency in Word, Outlook, and Microsoft Office Suite; must be comfortable learning other software programs as needed.

·         Display a high level of professionalism and warm demeanor, and have the ability to interact positively and sensitively with clients and staff from varying backgrounds and personal circumstances.

·         Knowledge of standard office practices.

·         Proficiency with the English language, including the meaning and spelling of words, rules of composition, and grammar.

·         Strong writing skills and reading comprehension.

Ability to use standard office equipment such as computers, copy/fax machines, multi-line telephones, printers, etc.

Applicants may submit their resumes to Laurie Aberizk at [email protected]